Contract compliance services, continuous instead of one-off.
Contract compliance services test whether contractual agreements are met. Usually that happens as a project: a study, a report, and after that it goes quiet again. GuardPilot delivers it as a service that keeps running. The contracts and the administration are read together, and every deviation arrives with the clause it stems from.
What the service does
Reading out the obligations
Rates, deadlines, indexation clauses, thresholds and side letters are extracted from the contracts at line level, including the arrangements recorded outside the master agreement.
Testing against what actually happened
Every obligation is placed alongside the administration, so alongside invoices, bookings and execution. Where the two diverge, a finding arises.
Proposing, not executing
A finding arrives as a proposal with evidence and a concrete next step. What happens with it is a human decision.
How this differs from a study
Not an advisory report
A study delivers a report and then stops. This service keeps running: the check repeats every night, also after the first findings have been dealt with.
Not a sample
A manual check is forced to pick part of the portfolio. The agents walk the entire portfolio, because that costs them no extra time.
Not a separate automation
Not one process automated, but one layer across the entire company that asks for itself whether an agreement was met.
Frequently asked questions
What do contract compliance services involve?
The continuous testing of whether contractual agreements are met, delivered as a service instead of a one-off study. The contracts and the administration are read together, deviations are substantiated with their source, and the organisation receives a proposal per deviation instead of a list of alerts.
What is expected of your own organisation?
Access to the contracts and the administration, and a fixed person who reviews the proposed actions. The receiving end is the decisive link: a well-substantiated proposal that nobody picks up delivers nothing.
Does a system have to be replaced first?
No. The layer runs alongside the existing systems and leaves the sources authoritative. No migration is needed; whatever is already in place stays in place.
See this on your portfolio?
The number of engagements per year is limited. Through the waitlist we first check whether it fits.