Contract compliance reporting, with evidence per line.
Contract compliance reporting records whether the agreements in a contract were actually met. Normally that costs digging: someone lines up contracts, invoices and agreements and writes an overview around them. GuardPilot turns that around. A team of agents reads the contracts and the administration every night, draws its own connections and delivers a sourced line per deviation.
What the report contains
Deviation with its source
Every line points to the contract clause and the document the deviation comes from. No score without a traceable source.
What it touches
Per deviation you see which agreement sits underneath, since when it has been running and which invoices or periods it covers.
Approval before action
A report line only becomes an action after a human approves it. The system proposes, you decide.
Why this works out differently
Not a dashboard after the fact
Most reporting shows what already happened. Here a layer reads along every night, so a deviation shows up in the period it arises.
Contract and administration together
A contract system knows the agreement, the ledger knows the invoice. The deviation sits in the difference, so both are read.
Your data stays in the EU
Storage inside the EU, access per role, and every finding traces back to the document it came from.
Frequently asked questions
What is contract compliance reporting?
Contract compliance reporting is the periodic record of whether the agreements in a contract were actually met: was invoicing done at the agreed rate, were indexations applied, were notice periods and notification duties observed. A usable report states not only that something deviates, but also which contract clause sits underneath it, which period it covers and where the evidence comes from.
How do you build a compliance report from contract data?
In three steps. First the obligations are read from the contract at line level: rates, deadlines, indexation clauses, thresholds and side letters. Then every obligation is linked to what actually happened in the administration, so to invoices, bookings and execution. Only then does a report line arise, and only on the difference between the two. That way the report consists of deviations with a source, not a list of everything that went well.
How do you automate that reporting?
By not running the check at the end of a period, but every night. A layer across contracts and administration reads along, asks itself whether something deviates and builds the evidence per deviation. Two independent assessments must agree before a line reaches the report. A report line only becomes an action after a human approves it.
How it would run at your place
An engagement starts with an intro and then follows a fixed seven-phase playbook. Every phase first delivers a demonstrable result before the next one starts, and every proposed action waits for a human approval. The number of engagements per year is limited.